Fall Festival

General Information:
Booth spaces will be approximately 10’ x 10’. Each vendor must bring their own pop-up tent, tables, and chairs. Vendors are expected to have an attractively decorated booth and to be able to greet visitors for the duration of the event.
Vendors who are selling anything to the public must be prepared to present their NYS Sales Tax ID. If the vendor is selling any food or drink items, a copy of their Certificate of Insurance will be necessary upon submission of your application Schoharie County Historical Society is to be listed as an additional insured.
The majority of the items you sell must be grown/created by your business. Additionally, no vendor shall have an exclusive on any type of product. SCHS will do their best to assign similar product lines spaces in different areas.
The event will be held rain or shine. However, in the case of extreme weather warnings, vendors are not obligated to attend. If you must cancel due to weather or any other reason, please contact us via email or phone.

Safety:
SCHS is working hard to make this a safe and unique event that celebrates our talented local artisans. Safety is a top priority; all tents/canopies, tables, displays, and products must be stable, secure, and safe for attendees. Vendors are responsible for ensuring their setup complies with all applicable safety regulations and does not pose a hazard. Event staff reserve the right to require adjustments or removal of any setup deemed unsafe. Aisles and walkways must remain clear at all times.

Accessibility:
Unfortunately, due to the natural terrain and layout of the site, the event location is not wheelchair accessible. The grounds include uneven surfaces and areas that may be difficult to navigate for individuals with mobility limitations. We encourage vendors to take this into consideration when planning their participation and to reach out to event staff in advance with any questions or concerns.
Please be advised that all vendors must be able to drop off their vehicle in vendor parking, which is located roughly 75 yards from the vendor field.

Arrival & Departure:
Booth setup will begin at 8:00 AM. Vendors are asked to arrive no later than 10:30 AM, as the event opens to the public at 11:00 AM. Please ensure you allow sufficient time to fully set up your booth. While volunteers may be present, assistance with setup cannot be guaranteed.
Upon arrival, vendors should proceed past the museum complex to access the field vendor area. An access road marked with cones on the right-hand side will lead you to the field. Please drive down this access road and check in with the event staff member at the end, who will assign you a spot number and direct you to your designated location.
In the event of a rainy season or wet field conditions, vehicles will not be permitted on the field. If this occurs, vendors will be assigned arrival time slots to assist with unloading and transporting materials to their designated spots in an orderly and safe manner. Additional instructions will be communicated in advance if this plan is implemented.
The event will run until 6:00 PM. Vendors are welcome and encouraged to remain for the full duration of the event; however, vendors may not begin packing up or leave before 5:00 PM. Vendors found to have packed up and departed prior to this time will not be invited to participate in future events. Before the scheduled departure time, event staff will provide instructions on the departure process in the effort to make it as safe as possible.

To the fullest extent permitted by law I, shall defend, indemnify, and hold harmless the Schoharie County Historical Society their officers, director, employees, and volunteers from and against any and all claims, demands, suits, or causes of action that result from injury to any person, including death, or damage to or loss of tangible property arising from the negligent acts or omissions of myself, employees or agents in connection with this Agreement. I further state that I am of lawful age and legally competent to sign this affirmation and release. I understand the terms herein are contractual and not a mere recital; and that I have signed this document of my own free will.